Relocation Management

1. Meet with the client representative to review the plans and discuss approach:

  • determine the move parameters and timing
  • define the volume and scope of the move
  • discuss business operational considerations

2. Detailed schedule and budget development:

  • prepare a detailed moving schedule and list of activities to be used to coordinate and communicate to the contractor, furniture installers, telephone and computer disconnection and reconnection responsibilities
  • address any critical path move requirements
  • communication with all responsible parties
  • prepare a preliminary budget during the early stages of the project to aid in the development of the overall project budget and manage ongoing costs

3. Drawings and Tender:

  • prepare a move plan with workstation and room area numbers, as well as a cross-referenced spread sheet for furniture and content final locations
  • prepare a Move Tender document and issue to move companies
  • organize and conduct a walk-through of the existing location with move companies to confirm scope of work required
  • respond to any questions during tender period
  • receive, analyze and summarize tenders and issue to client for selection
  • update budget and schedule as required

4. Move packages, communication with employees and implementation:

  • prepare move and tagging instruction packages for employees use
  • meet with client-assigned move captains to review the instruction packages, moving procedures, schedule and employee responsibilities
  • arrange for box and tag deliveries
  • assist client staff with tagging, directions and respond to questions
  • conduct a pre-move inspection with the client and the selected mover to determine condition of existing furniture to be relocated and to identify any items that require special attention
  • communication with movers, onsite posting of plans and area numbers and supervision during the move process
  • final post-move deficiency review, listing and follow up